Administrative and Programs Assistant (PT)
Position: Administrative and Programs Assistant
Pay rate: $20-$25 hourly
Position Type: Part-Time (20-25 hours a week)
About Rebuilding Together Nashville
Rebuilding Together Nashville (RTN) is a nonprofit organization whose mission is repairing homes, revitalizing communities, and rebuilding lives. The RTN team works collaboratively to preserve affordable housing opportunities in our community by utilizing trades professionals and volunteers to address critical health and safety hazards present in the homes of low-income homeowners. RTN serves approximately 55 homeowners a year. The repairs we perform are done at no cost to the homeowner and are guided by evidence-based safety priorities.
The Need
RTN seeks an enthusiastic, engaged team member who thrives on creating and keeping order among RTN’s many operations, including maintaining digital and physical systems of organization, while being proactive and confident in their ability to prioritize projects appropriately while seeking direction when needed.
The Administrative and Programs Assistant should be a dedicated team player with a welcoming and inclusive personality who is excited about taking ownership of this important role. Skills required include the ability to balance multiple priorities, work independently to complete tasks, strong attention to detail and comfort working with data.
The ideal candidate has a high standard of professional conduct, demonstrates initiative and persistence, enjoys engaging with our homeowners and is excited to join a small but thriving organization poised for continued growth while making a difference in the community. As with all jobs at RTN, the Administrative & Programs Assistant is expected to be an active and supportive team member who lives the values of RTN.
Classification
This is a part-time, non-exempt, hourly position between 20-25 hours per week that reports to the Chief Executive Officer and works closely with the VP of Development and Director of Programs. This position has no direct staff supervisory responsibilities.
Job Responsibilities
Operational Program Support
Inputs data accurately and timely, including homeowner, donor, funder, and vendor files in appropriate databases and systems.
Works with team leads to gather and maintain program and donor/funder documentation to ensure completeness, accuracy, and compliance.
Manages Homeowner Support Line to ensure responses are provided in a timely and knowledgeable manner while delegating appropriate tasks to other staff as needed.
Acts as an active team member assisting program staff with on-site tasks during volunteer days and site visits.
Executive and Administrative Support
Supports the leadership team and the Board of Directors by scheduling and coordinating Board meetings, committee meetings, recording meeting minutes, and preparing monthly Board packets.
Supports development and fundraising efforts by entering, maintaining, and sending donor data, reports, and communications.
Provides logistical support for projects, programs, and special events.
Assists with financial processes such as invoicing, expense reporting, recordkeeping, and preparing for audits.
General Office Management
Supports the implementation and maintenance of systems and processes to maximize efficiency and organization.
Maintains office efficiencies by creating, implementing, and refining office systems, standards, and procedures.
Responds timely to and organizes incoming general organizational calls, physical mail, and email.
Initiates and manages on-site office operations such as maintenance, upkeep, and coordination of tasks and vendors.
What You'll Bring
Required Qualifications
1-2 years of administrative or operations support experience - you know how to keep things running smoothly
Confidence with data and systems - comfortable with databases, Google Workspace, and learning new platforms
Professional discretion - you handle sensitive information with care and maturity
Strong organizational skills - you can juggle multiple priorities and keep details from falling through the cracks
Clear communication style - you're responsive, proactive, and keep others informed
Reliable transportation - for office work, occasional errands, and backup support at project sites
What Will Make You Stand Out
Systems thinker - you see inefficiencies and love creating solutions that make everyone's work easier
Self-starter with collaborative spirit - you take initiative but also know when to ask questions and loop in teammates
Mission-driven - you're energized by work that makes a tangible difference in people's lives
Adaptability - you're comfortable in a small nonprofit environment where we all pitch in and roles can be fluid
Previous experience with Salesforce, Notion, donor databases, or nonprofit operations is a plus but not required
Why This Role is Different: This isn't just data entry and filing. You'll be a vital connector across our programs, development, and operations—helping us serve more families while building systems that set this organization up for growth. You'll work closely with a small, dedicated team where your contributions are visible and valued.
Physical Environment
This is a part-time, three days or 20-25 hour/week position. During normal business operations, this position is expected to work in the office and will be required to be in the office on days when staff meetings are held or when events are happening. Occasional remote work may be supported.
Physical Requirements
The physical demands described are those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The person in this position must frequently be able to:
Effectively use computer and telephone equipment
Lift/carry up to 25 pounds
How to Apply
Apply here. If you have questions on submitting the application, please email ops@rebuildingtogethernashville.org. No phone calls, please.